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English & History - Office Manager

English & History - Office Manager


Description

Manages History and English Department office daily functions, executes budgetary functions as directed by chair, prioritizes and schedules work demands from faculty, manages department databases for program application, acceptance, and coordinates details of special programs. 

In addition to routine clerical work (answering phones, working with Hope students, word processing, website management, coordinating rooms/food for meetings, maintaining office supplies, etc.), the Office Manager has responsibilities in the following areas.

  • Hiring student workers (often known as TAs), summer researchers, and hiring and supervising student office workers.

  • Maintaining student data systems, such as waitlists, major and minor tracking, and departmental honors programs 

  • Working with the department chairs to construct course schedules, compile semester and annual reports, track majors and minors

  • Managing Distinguished Artists Awards in Creative Writing, which included skills with Admissions software (Slate), communication with incoming students, development and processing of email and advertising in coordination with the English Chair, faculty and Admissions office, etc.

  • Assisting Chairpersons

  • Assisting Director of the Visiting Writers Series

  • Assisting Director of English 113 and College Writing

  • Coordinating information with other campus departments (i.e. CIT, Division of Arts & Humanities, Provost, Admissions, other academic departments or programs, etc.)

  • Assisting faculty with their application for tenure and promotion

  • Tracking/Maintenance of Budgets including assisting professors in the use of Certify in case of need

  • Assisting professors with professional travel

  • Maintaining College Catalog 

  • Maintaining Department Websites (History & English, websites and blogs, Visiting Writers Series, etc.)

  • Creating and/or maintaining Department social media presences (for example, Facebook, Instagram, Twitter, and potentially other platforms)

  • Assisting as needed with search committees

  • Submitting/Tracking Part-Time Faculty Requests  

  • Supporting History and English Department student groups (both affiliated with and within the departments), such as Phi Alpha Theta, Sigma Tau Delta, Opus, Writing Club, VWS student volunteers, etc.

  • Ordering and maintaining departmental supplies (including desk/exam copies) 

  • Performing/ordering maintenance of office copy machines and printers  

  • Overseeing advertising and collecting material for department awards and prizes  

  • Administrative support for faculty in their teaching and scholarly activities

  • Developing and managing the marketing efforts for the departments including social media, bulletin boards, website, department blogs, and events and publicity material

  • Other duties as assigned by Department Chairs

This is a .85 FTE position (40 hours/week August to May 31, 15 hours/week June and July)


Qualifications


  • Bachelor's degree preferred

  • Minimum 2 years of office experience preferred

  • Excellent English language skills; impeccable spelling, grammar, and punctuation required  

  • Must be organized, self-directed, able to prioritize and to work independently while applying skills in forethought and planning

  • Proven ability to manage multiple activities and deadlines  

  • Prior word processing, spreadsheet and web-design experience with the ability to learn new software programs

  • Excellent supervisory skills  

  • Accurate keyboarding and excellent proofreading/editing skills  

  • Excellent oral communication skills

  • Excellent organizational skills

  • Relates well to a variety of students and colleagues with diverse cultural, ethnic, and religious backgrounds



Click here to learn more and apply!


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