Library - Administrative Assistant Back to Job Postings Library - Administrative Assistant By Hope College 6/29/2021 DescriptionPosition SummaryProvide administrative support for the Dean of Libraries, faculty librarians, and staff. Oversee the running of the library administrative office. ResponsibilitiesProvide administrative support for the Dean of Libraries, faculty librarians and staff. Oversee the running of the library administrative office.Manages the Dean of Libraries schedule and shared library staff calendarsAnswer main library phone and connect callers to proper person or departmentRecord and distribute minutes of staff meetings, team meetings, and Library Committee meetings and archive in appropriate locationsMonitor Library Budget Reports Assist with the management of library certify accountsAssist with management of faculty annual reviews, 3rd year review and promotion processes (using Digital Measures software) and Faculty Activity Reporting (FAR)Assist with librarian nominations for boards and committeesAssist with the preparation of the Library Annual ReportAssist with the gathering of data for national reportingChair the Library Student Employment Committee; liaison to the Student Employment Office; create, process, and maintain student payroll records for the library and archives.Assist in gathering, editing and publishing library news and public relations/marketing materials in a variety of formatsCoordinate the development of library hours for the annual calendarType office correspondence and course related material as neededManage book donation records and correspondenceManage requests to use library facilities and make room reservation requests using EMSOversee the assignment of faculty library carrels and keysMaintain paper and electronic office files and work with college archives on preservation of files. Manage archiving and access to shared filesReceive, record, and deposit cash from circulation desks into several library accounts; maintain petty cash fundManage recognition, gifts, flowers etc. for staff life eventsQualificationsBachelor’s degree with knowledge of administrative budgetary issuesExcellent communication skills including strong writing and editing skillsProficient in Microsoft suite and Google Suite applications including file management and spreadsheets. Extremely detail orientedAbility to handle a multi-line telephoneCustomer service experience requiredAbility to work effectively with people of diverse ages, ethnic, gender and sexual orientation, disabilities and socio-economic backgrounds. Images × Share × Email Facebook LinkedIn Twitter Pinterest Close Powered By GrowthZone The West Coast Chamber often takes photographs & video during our events for use in brochures and on the Web. By registering you agree that the Chamber may use any image of you that might appear in photographs or video taken at a Chamber event.