The purpose of the Office Manager position is to have a competent person who will undertake a variety of administrative office tasks and facilitate LAUP's adult programming. An ideal candidate will be organized, detail-oriented, adaptable, and comfortable working with diverse teams.
Duties and responsibilities
- Provides high level administrative support for LAUP staff.
- Interacts in-person, by phone and email with key stakeholders including community members, program instructors, and LAUP staff.
- Manages all office services such as document translation.
- Monitors and processes day-to-day email and written correspondence utilizing established workflow and filing systems in Google Drive.
- Maintains office files and a central/archival filing system in Google Drive.
- Composes correspondences, reports, agreements, and other documents.
- Maintains Executive Director's and shared calendars, LAUP social media pages, and organization's website updates.
- Gathers data and information from a variety of sources to prepare reports.
- Performs billing and collecting of any income received on behalf of LAUP and records all income and expenses in QuickBooks.
- Maintains donor lists.
- Maintains office supply inventory and conducts supply orders with approved vendors on an ongoing basis according to established office protocol.
- Coordinates projects as assigned by the Executive Director.
- Assists in developing adult program curriculum
- Leads program recruitment outreach with schools, churches and manufacturing facilities.
- Leads program instructor recruitment.
- Leads volunteer recruitment and maintains volunteer teams.
- Other duties as assigned.
- Bilingual in English and Spanish.
- Associates Degree in business administration or a related field is preferred but not required.
- Two to three years of administrative experience in an office setting.
- Ability to work independently and multi-task with attention to detail and accuracy.
- Experience coordinating meetings, small conferences and other general office procedures.
- Strong working knowledge of Microsoft Office Programs and Google Software.
- Excellent written and verbal communications skills in English and Spanish with an ability to present self in a courteous, tactful, and professional manner.
- Considerate, attentive, punctual, helpful and motivated.
- Certified in translation of Spanish to English and English to Spanish is preferred, or willingness to work toward certification within first 3-6 months of joining the organization (LAUP will cover the cost to obtain certification).
- Notary Public certification is preferred, or willingness to work toward certification within first 1-3 months of joining the organization (LAUP will cover the cost to obtain certification).
- Program instructors
- Program volunteers
Click here to learn more and apply!