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Office Manager

Office Manager


Job Purpose

The purpose of the Office Manager position is to have a competent person who will undertake a variety of administrative office tasks and facilitate LAUP's adult programming. An ideal candidate will be organized, detail-oriented, adaptable, and comfortable working with diverse teams.

Duties and responsibilities

Administrative

  • Provides high level administrative support for LAUP staff.
  • Interacts in-person, by phone and email with key stakeholders including community members, program instructors, and LAUP staff.
  • Manages all office services such as document translation.
  • Monitors and processes day-to-day email and written correspondence utilizing established workflow and filing systems in Google Drive.
  • Maintains office files and a central/archival filing system in Google Drive.
  • Composes correspondences, reports, agreements, and other documents.
  • Maintains Executive Director's and shared calendars, LAUP social media pages, and organization's website updates.
  • Gathers data and information from a variety of sources to prepare reports.
  • Performs billing and collecting of any income received on behalf of LAUP and records all income and expenses in QuickBooks.
  • Maintains donor lists.
  • Maintains office supply inventory and conducts supply orders with approved vendors on an ongoing basis according to established office protocol.
  • Coordinates projects as assigned by the Executive Director.


Program Facilitator

  • Assists in developing adult program curriculum
  • Leads program recruitment outreach with schools, churches and manufacturing facilities.
  • Leads program instructor recruitment.
  • Leads volunteer recruitment and maintains volunteer teams.
  • Other duties as assigned.


Qualifications

  • Bilingual in English and Spanish.
  • Associates Degree in business administration or a related field is preferred but not required.
  • Two to three years of administrative experience in an office setting.
  • Ability to work independently and multi-task with attention to detail and accuracy.
  • Experience coordinating meetings, small conferences and other general office procedures.
  • Strong working knowledge of Microsoft Office Programs and Google Software.
  • Excellent written and verbal communications skills in English and Spanish with an ability to present self in a courteous, tactful, and professional manner.
  • Considerate, attentive, punctual, helpful and motivated.
  • Certified in translation of Spanish to English and English to Spanish is preferred, or willingness to work toward certification within first 3-6 months of joining the organization (LAUP will cover the cost to obtain certification).
  • Notary Public certification is preferred, or willingness to work toward certification within first 1-3 months of joining the organization (LAUP will cover the cost to obtain certification).


Direct Reports

  • Program instructors
  • Program volunteers

Click here to learn more and apply!

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