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Payroll/Accounting Coordinator Position

Payroll/Accounting Coordinator Position


Hamilton Community Schools is excited to engage with high-quality candidates in search of its next Payroll/Accounting Coordinator.  This individual serves the District as a member of the Finance and Human Resources Departments and is responsible for performing all activities necessary to process payroll as well as managing self-funded insurance benefits.



  • Process payroll including but not limited to maintaining related records, maintaining wage information, filing tax reports and payments, maintaining voluntary and involuntary deductions, understanding and implementing the requirements of the Michigan Office of Retirement Services including employee elections, reporting and payments
  • Routinely audit the employee contributions for accuracy, missed deductions, and contractual compliance.
  • Process and maintain cash-in-lieu
  • Responsible for monthly, quarterly, fiscal and calendar year-end requirements such as W-2’s, 941 forms, State Witholdings and sales tax forms. 
  • Assist with budgets, compensation costing and other reporting
  • Develops and maintains processes necessary to accomplish payroll objectives, including relationships with auditors and state and federal agencies
  • Maintaining/balancing employee accruals and benefit premiums, and other payroll-related accounts
  • Perform quality checks of benefit-related data
  • Maintain a working knowledge of all employee agreements, plan documents, and other pertinent information
  • Coordinate annual open enrollment process and process annual benefit open enrollment changes. Balances monthly benefit bills and work with vendors to ensure benefit enrollments are accurate.
  • Perform monthly bank reconciliations
  • Prepare journal entries to be posted in conjunction with each payroll, voided checks, payroll adjustments, year-end accruals, etc.
  • Work closely with Finance and HR team to implement new payroll system requirements and revisions
  • Develop spreadsheets for financial analysis as requested
  • Participates in the collective efforts of administrative staff to maintain a functional District Administration Office
  • Other duties as assigned



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • The ideal candidate will have an Associate's degree in a related field with at least three successful years of related experience and/or training or an equivalent combination of education and experience
  • Strong analytical and mathematical skills are required
  • Possess effective communication skills, both oral and written
  • Ability to organize and handle multiple projects while prioritizing tasks to meet deadlines
  • Ability to use computer equipment and related software. High skill level with Excel spreadsheets required
  • Capacity to define problems, collect data, establish and analyze facts and draw valid conclusions
  • Demonstrated ability to take initiative and work as an effective team member
  • Ability to handle a variety of issues and responsibilities with attention to detail and minimal supervision
  • Ability to exercise good judgment and make decisions in accordance with board policies and established administrative guidelines
  • Maintain regular attendance
  • Maintain strict confidentiality
  • Ability to use district technology, and work to maintain proficiency, as required skill sets change with technology and/or the needs of the district
  • Experience with Michigan Public School Employees Retirement System is preferred
  • Munis software experience is preferred

REPORTS TO:  Director of Finance




SCHEDULE: Full-time (12 months) Monday-Friday (8 hours per day - 261 days)


SALARY: Commensurate with experience starting at $26.00-$29.50/hour



  • Health insurance
  • Dental insurance
  • Vision insurance
  • $25,000 Life Insurance
  • Long-Term Disability
  • Cash in lieu option 
  • Paid time off (holidays, vacation, personal, and sick)
  • Additional training may be available


Regularly required to sit, stand, walk, talk, hear, operate a computer, and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 25+ pounds. 



Hamilton Community Schools is a rural district located in West Michigan south of Holland and east of Saugatuck.  Our well-maintained district consists of four elementary buildings (Bentheim, Blue Star, Hamilton Elementary, and Sandyview) along with one middle school, one high school, and Hamilton FLEX (Virtual, Blended, and Shared Time options). Hamilton prides itself on being a big district (135 square miles) with a small-town feel. 

Hamilton Community Schools is one of 18 member public school districts within the Ottawa Intermediate School District (OAISD). Our district consists of 400 employees and over 2,500 full-time students and 1,100 non-public students in a variety of programs and formats. Hamilton Community Schools is known throughout the state as a premier district balancing a small-town atmosphere with educational innovation to meet the needs of each learner. The focus on K-12 academics, work-based learning, athletics, and the arts makes Hamilton a destination district. WE are HAWKEYES!



Submit an application, cover letter and resume using the online application system.


Any questions can be sent to Matt Blood, Director of Human Resources



Hamilton Community Schools is an equal opportunity employer and will provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, national origin, age, color, height, weight, marital status, familial status, gender, sexual orientation, gender identity, disability or veteran status with applicable state and federal laws. 


DISTRIBUTION: Internal / External

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