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Political Science - Office Manager

Political Science - Office Manager


Description


The Office Manager provides support for the Political Science Department to ensure the smooth operation of the office by supporting the various programs within the department, assists the chair in departmental operations, and provides administrative support to faculty for their teaching and scholarly activities. This position will be 20-25 hours/week from August - mid May and 10-15 hours/week for the last two weeks of May, June, and July.

Responsibilities include, but are not limited to:

  • General receptionist tasks (answering telephones, mail, greeting visitors/students)
  • Working with the department chair to construct course schedules, compile annual reports, and other departmental functions administrative support for faculty in their teaching and scholarly activities
  • Organizing and tracking the department’s operational budgets
  • Maintaining office supplies
  • Placing orders for exam & desk copies of textbooks
  • Supervision of student workers and employees
  • Administrative support for the Washington, D.C. Honors Program, including tracking student applications and deposits, building an internship database, arranging the program's policy interviews, producing professional correspondence with Washington constituencies, securing student housing, generating a program newsletter, send thank-you notes to interviewees, help with transportation issues, and supporting the program director
  • Administrative support to the pre-law advisor and the campus pre-law program
  • Maintaining the department website with new updates, new content, and semester course descriptions
  • Attending departmental meetings and recording minutes
  • Assisting with registration; maintaining wait lists for closed department courses after registration, and assigning students to these courses during drop-and-add period 
  • Maintaining Political Science majors' and minors' records and mailing lists for regular communication
  • Overseeing advertising and collecting materials for department awards and prizes
  • Supporting various department groups/initiatives such as managing department grants and student honor societies
  • Organizing and maintaining departmental calendar of events
  • Developing and managing the marketing efforts for the departments including social media, department blogs, events and publicity material
  • Maintaining and updating the alumni database and communications with alumni producing the department newsletter
  • Managing and generating budget reports
  • Assisting faculty with preparation of their notebooks when they are preparing for tenure and promotion
  • Assisting with faculty recruitment efforts, faculty grant-related programs, and with special projects as needed
  • Preparing for seminar speakers, including travel arrangements, honoraria, refreshments and public announcements
Qualifications
  • High school diploma required, bachelor's degree preferred
  • Excellent grammar, proofreading, & writing skills
  • Strong interpersonal communication skills
  • Ability to work with minimal supervision; willingness to take initiative
  • Mastery of Microsoft Office or Google suite programs preferred; social media experience with the ability to learn additional computer programs as needed
Application Instructions

As part of the online application, candidates will upload a cover letter and resume. In addition, please enter the contact information for three references on the application (including current email addresses). Those references will be contacted by Human Resources upon application to submit a reference form.


Click here to learn more and apply!


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