Position Details

Position Type: Full-time, Regular

Overtime Status: Exempt

Reports To: Manager, Finance & Business Operations

Direct Reports: none

Department: Business Operations

Primary Location: Food Club & Opportunity Hub

Compensation & Benefits: $53,000-$58,000 annual salary, eligible for benefits

Summary

The Business Operations Specialist plays a critical role in the efficient functioning of the organization by providing support in planning, organizing, and overseeing various finance and information technology activities. Leads and project manages Business Operations Associate on related tasks.

Responsibilities & Essential Duties

- Perform finance functions including receivables, payables, bank reconciliations, budgeting, month close, cash flow management and adjusting journal entries.

- Prepares, monitors and analyzes monthly financial reports for internal use by department leaders, the strategic leadership team and the board directed finance committee. Ensure transparency and accountability in financial reporting.

- Work closely with development to manage restricted funding and grant budgeting, billing, accounting, and allocations. 

- Responsible for preparing annual operating budgets and expansion/capital campaign budgets as needed.

- Oversight of employee expense reports and corporate credit cards, ensuring compliance with organization policies. 

- Prepares financial reports for internal use, including income statements and cash flow statements, to help program teams and management make informed decisions.

- Maintain organized and accurate financial records and documentation for auditing purposes and compliance.

- Leads process development, improvement and documentation projects across the department.

- Project management and routine information technology assistance as needed.

- Manage the knowledge management process of organizing, creating, using, and sharing collective knowledge within the organization.

- Other duties as assigned.

Supervision Received

General Direction: Receives broad guidance and direction and has some autonomy in decision-making and flexibility in determining how to achieve goals. Supervisor provides support and resources as needed but may not be directly involved in day-to-day decision-making or task assignments.

Supervisory Responsibilities

Informal Supervisor: Does not have formal people leading (supervisory) responsibilities. May influence others based on their expertise or relationships; lead projects with other teammates; and/or provide guidance or mentoring to other colleagues. 

Education & Experience

- 2+ years of relevant experience required 

- Some college required. Bachelor's Degree preferred.; or in place of a degree, equivalent years of experience

Qualifications

- Working knowledge of finance and accounting functions including revenue recognition principles. 

- Highly collaborative, with the ability to build and cultivate strong working relationships with peers, organizations, stakeholders, and volunteer partners.

- Ability to work both independently without close oversight, but also a team player who will intentionally engage with others at varying levels of seniority.

- Highly conscientious with a high attention to detail.

- Proven time-management skills and ability to manage multiple tasks and projects at a time.

- Ability to work effectively in collaboration with diverse groups of people.

- Willingness and interest in continuous learning and adaptation based on your professional interests and organizational needs.

- A high standard of performance and integrity, and ability to lead by example to foster a positive workplace culture.

- Proficiency in clear and effective written and verbal communication, and ability to develop trusting professional relationships.

- Demonstrate a genuine passion for our mission and a commitment to upholding our team’s values: Radically Welcoming, Guest-Centered, Lead with Kindness, Curiosity-Driven, Always Improving, Collaborative by Design, Contagious Commitment, & One Team.

To view the full job description and submit an application, please visit our website here → Business Operations Specialist