
Dance - Office Manager
Position Title Dance - Office Manager
Classification Title Hourly Full Time (1.0 FTE)
Benefits Eligibility
Department Dance
Job Description
The Hope College Dance Department and Dow Center seek an energetic and experienced candidate to serve as the Administrative Assistant and Office Manager for both the Dance Department and Dow Center. The qualified individual will report to both the Dance Department Chairperson and the Director of the Dow Center, and will be a contributing member to a fast-paced, positive work environment. The ideal candidate will have a high competency and comfort in a variety of software programs including Microsoft Suite, Google suite, Zoom, Adobe suite, social media (Facebook and Instagram), Canva, and a variety of institutional software programs. This position is ideal for a driven, self-motivated individual who has the ability to work with minimal supervision, takes initiative, prioritizes work-flow, is a multi-tasker, enjoys a creative environment and tasks, and has excellent customer service and interpersonal skills.
DANCE DEPARTMENT
- Answer incoming phone calls and general questions for the Dance Department and Dow Center
- Record minutes at weekly department meetings and type the final draft/email to faculty.
- Assist Dance faculty with correspondence and course materials.
- Proctor exams/classes, as needed
- Oversee prospective student campus visits and audition days for the department
- Type/design programs for student dance concerts
- File all student/faculty documentation
- Type/post (TV) all dance notifications (i.e. guest faculty appearances, sign-up sheets, auditions, etc.)
- Submit invoices and cash payment requests
- Assist Dance Department Chair in scheduling courses for each semester
- Assist Dance Department Chair in scheduling faculty workloads for each year
- Assist Dance Department Chair with changes/edits for college catalog revisions
- Assist Dance Department Chair with documents for state, regional, and national dance meetings/conferences/accreditors
- Coordinate accompanists work schedules for classes each semester
- Update and turn in semester course schedules to registrar’s office
- Book flights/hotels/conference reservations for faculty traveling for college business
- Reserve rooms for dance faculty/students ~confirm or deny studio (Dow 207,208,21,205, DeVos)
- Submit part-time faculty course-loads/information each semester
- Submit Work Orders for facilities’ needs and computer/phone issues
- Schedule videotaping department performances via Video Services
- Assist with institutional annual reporting, NASD reports, and additional department information as needed by the Dance Department Chairperson
- Submit materials through Copy Works
- Make updates to Dance Department website, social media, and annual student handbook
- Organize and file documentation for annual student assessments and adjudications
- Serve as Lead Coordinator/Scheduler for Dance Department Audition Dates: DAA day facilitator/tour
- Coordinate/set appointments with dance scholarship auditions.
- Coordinate prospective students' dance visits with dance faculty.
- Correspond with prospective students regarding visits/auditions in collaboration with Department Chairperson
- Work with scheduling dance students to meet and greet prospective students
- Coordinate and track students who have applied for, and received, DeLong Grant Applications.
- Assist DeLong Grant applicants with coordinating registration fees, flights, lodging, etc.
- Order all office supplies
- Organize piano tunings
DOW CENTER
- Send communications to Dow Center members
- Assist Dow Director in communicating changes in hours, break schedules, etc. via various campus communication platforms (website updates, digital screens, campus emails, member emails, etc.)
- Oversee Dow Center memberships – payments, membership renewals, campus safety communication for building access, IDs, and reporting
- Oversee the membership database. (Formerly MaxGalaxy, now MIS.IO)
- Assist student workers when the Dow Director is out of the building.
- Assist in approving building access requests (along with the director)
- Assist with ordering service items
- Answer Dow phone and keep voicemail up to date with hours and other necessary info
- Check Dow email (and forward questions that need to be handled to the director)
- Handle mail for Dow, Dance, Intramurals, and Health Clinic.
- Assist with building oversight when Dow Director is away from campus, most often occurring during the spring and summer months.
- Coordinate with the Events and Conferences Offices on logistics necessary for group rentals, as well as internal and external reservations.
- Occasionally respond to emergencies after hours (for example membership software issues).
- Assist Dow Director with other duties as necessary.
OTHER GENERAL DUTIES:
- Occasional administrative support for Dance Faculty, Head Swim Coach, Intramural Director, and the Wellness Coordinator with other duties as necessary.
Qualifications
- High school diploma required, bachelor’s degree preferred
- Excellent grammar, proofreading, & writing skills
- Strong interpersonal communication skills
- Ability to work with minimal supervision; willingness to take initiative, prioritize work and multi-task
- Mastery of Microsoft Office, Google suite, Adobe suite (preferred), and Canva(preferred)
- High competency and comfort in a variety of software programs needed for recruiting, memberships, marketing, social media, and overall efficiency in completing the necessary duties of the position.
Physical Demands
While performing duties, employee will occasionally stand; walk; sit; use hand to finger, handle or feel objects, tools or controls; reach with arms/hands; talk; hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Pre-employment Screenings
All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number 2023-330SR
Job Posting Open Date 10/01/2025
Job Posting Close Date
Open Until Filled Yes
Is this position available for sponsorship No
Quick Link for Internal Postings https://jobs.hope.edu/postings/4860
Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
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