Company Overview

The Salon Professional Academy of Holland is dedicated to providing comprehensive cosmetology education that combines technical training with essential business and self-esteem skills. Recognized for 'Excellence in Education' by Redken, we pride ourselves on our enriched curriculum and the successful placement of our graduates.

Summary

Job Description: Executive Assistant Position Overview:

The Salon Professional Academy of Holland is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Executive Team. This pivotal role requires a dynamic professional who thrives in a fast-paced environment and can manage a variety of executive and administrative responsibilities. The Executive Assistant will be a trusted partner to the CEO and Executive Director, ensuring the smooth operation of daily activities, efficient communication, and successful execution of key initiatives.

Key Responsibilities:

· Manage calendars, appointments, and meetings with impeccable attention to detail.

· Coordinate travel arrangements, itineraries, and accommodations.

· Prepare and edit correspondence, reports, presentations, and other documents.

· Act as a gatekeeper, handling confidential and time-sensitive information with discretion.

· Prioritize and manage multiple projects simultaneously with minimal supervision.

· Organize and maintain executive files and records, both digital and physical.

· Attend meetings, take minutes, and follow up on action items.

· Serve as a liaison between the Executive Team and internal/external stakeholders.

· Coordinate board meetings and prepare necessary documentation.

· Draft professional emails, memos, and communications on behalf of the Executive Team.

· Build and maintain strong relationships with staff, partners, and community members.

· Assist in planning and executing school events, open houses, and other special functions.

· Conduct research and compile data to support decision-making.

· Track key performance indicators (KPIs) and follow up on organizational goals.

· Support the Executive Team in implementing strategic initiatives across departments.

Qualifications:

· Proven experience as an Executive Assistant, Administrative Assistant, Office Manage or similar role (3+ years preferred).

· Background in education, beauty, cosmetology, or service-oriented industries is a plus.

· Exceptional organizational and time management skills.

· Excellent written and verbal communication.

· High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.

· Ability to maintain a high level of confidentiality and professionalism.

· Strong problem-solving skills and adaptability.

· Self-starter with a positive, can-do attitude.

Preferred Skills:

· Familiarity with CRM, scheduling software, or student information systems.

· Event planning or project management experience.

Why Join Us:

• Be part of a mission-driven organization passionate about empowering future beauty professionals.
• Collaborative and inclusive team culture.
• Opportunities for professional growth and development.
• Play a key role in shaping the success and impact of our cosmetology school.