Reports to: President & CEO, Development Committee 

Classification: Part-time, hybrid work environment 

Employment is At-Will – either the employee or the employer may terminate the employment relationship at any time, for any reason or no reason, with or without notice. 

Purpose of the Position: Responsible for new acquisition fundraising and lapsed donor revenue generation through special events, new major donor solicitation campaigns, grant writing projects, corporate sponsorships, and foundation support.   

Essential Functions: 

• New acquisition fundraising, cultivation, and stewardship management 

• Oversee all special new donor event logistics, including, but not limited to: 

• Creation and implementation of detailed event project timelines 

• Weekly monitoring and preparation of event progress reports     

• Securing venues and assembling all event materials and collateral 

• Gathering vendor quotes and securing vendors upon approval from CEO 

• Creating detailed hour-by-hour event agendas and run-of-shows 

• Cultivating and managing volunteer engagement for event support 

• Plan and execute logistics for fundraising events and smaller donor receptions and concert experiences, including guest list management, catering coordination, invitation design, deployment, and tracking, and on-site event management 

• Serve as the customer service liaison for all new donor signature events, ensuring high-touch communication with guests before and after each event 

• Aid CEO in donor stewardship initiatives such as treats-on-seats, VIP stage seats at rehearsals, donor pin distribution and tracking, and seat upgrades. 

Data Management & Reporting: 

• Use CRM system to identify, solicit, and secure funds from lapsed donor, non-donor ticket buyers, and new corporate and foundation supporters, ensuring accurate and timely input of all gift and fundraising-related activities, including: 

• Ticket and sponsorship sales 

• Guest registrations and RSVPs 

• Auction and/or in-kind tracking 

• Payment processing and acknowledgments (with help from Bookkeeper) 

• Track and report on new acquisition fundraising revenue, expenses, and in-kind contributions on a weekly basis 

• Support Development Committee chair in preparing agendas and meeting minutes for bi-monthly in-person committee meetings 

Budget & Revenue Growth 

• Collaborate with CEO to manage and monitor event budgets, ensuring expenses remain within prescribed limits 

• Identify and recruit corporate and in-kind sponsors or underwriters for goods and services to reduce fundraising costs 

• Work closely with the administrative team to increase participation, expand donor pipelines, and meet or exceed new acquisition fundraising goals 

Collateral & Communications 

• Assist in the creation of all development-related collateral, including solicitation and thank you letters, invitations, programs, signage, and name tags, in collaboration with the Marketing team and external vendors 

• Ensure brand consistency and gift recognition and quality across all printed and digital materials 

• Support pre- and post-event communications, including reminders, confirmations, and thank-you messaging to guests and sponsors 

The Essential Functions listed are representative, not exhaustive; some may be added, deleted, and/or modified, as organizational needs change. 

Revenue Goals and Compensation 

This is a part-time hourly position. Hours will be paid at $25 per hour with a maximum of 20 hours per week.  This position has a minimum annual new acquisition gift revenue goal of $65,000. Productivity will be measured on a quarterly basis. New acquisition of gift, sponsorship, and foundation revenue is defined as revenue from a source that was not previously available to HSO in the last fiscal year.  

Qualifications: 

Knowledge/Skills 

• Demonstrated experience managing fundraising campaigns and events from start to finish 

• Strong organizational and project management skills with high attention to detail 

• Excellent interpersonal, verbal, and written communication skills 

• Passion for the performing arts and commitment to the mission of the Holland Symphony Orchestra 

Computer Skills 

Proficient with CRM/database systems (ArtsPeople and/or CueBox experience preferred), Microsoft Office Suite, Constant Contact, Canva, and social media platforms 

The desired list of Qualifications is representative, not exhaustive; some may be added, deleted, and/or modified as organizational needs change. 

Education 

Bachelor’s degree in Fundraising/Development, Event Management, Marketing, Communications, or related field 

Experience 

3–5 years of development and fundraising experience, preferably in a non-profit or arts environment 

An acceptable equivalent combination of education and experience will be considered. 

Working Conditions/Physical Demands 

Ability to work evenings and weekends as required by the event schedule 

Ability to utilize a computer keyboard (typing) and sit for extended periods of the workday 

Must be able to lift at least 50 lbs. 

May be required to sit and/or stand for long periods throughout events.